Program Support Specialist - EW&C

The Program Support Specialist provides high‑volume operational, administrative, and travel coordination support to a large task order of more than 150 personnel. Working under the direction of the Program Director, this position ensures all reporting, documentation, travel actions, and communications are completed accurately, on time, and in compliance with all contract and organizational requirements. The Specialist also serves as a key interface with employees, subcontractors, and the Government COR to enable smooth and efficient program operations.

 

Contract role

Duration: 4-5 Months

 

• Manage the timely collection, consolidation and submission of all MAG employee and subcontractor Monthly Technical Status Reports, ensuring completeness and accuracy.
• Ensure accurate and punctual preparation of Weekly Activity Reports.
• Review and approve travel and extended work week requests, ensuring adherence to company policies, joint travel regulations (JTR) and contract requirements.
• Collect, review, archive, and maintain all trip reports in the designated SharePoint repository.
• Process and track travel requests, verifying accurate entry of all required information into Synchronized Pre-Deployment and Operational Tracker (SPOT) and Aircraft and Personnel Automated Clearance System (APACS).
• Monitor and respond promptly to two shared program email inboxes to ensure timely communication and task resolution.
• Support the Program Director and PMO with administrative requirements and routine operational tasks associated with managing a large, fast‑paced team.
• Coordinate conference and meeting bookings, assist with security coordination, and manage detailed logistical arrangements.

 

 

• Clearance: Active Security Clearance
• Experience providing administrative, program, or operational support in a high‑volume environment.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, and competing priorities.
• Proficiency with Microsoft Office tools, especially SharePoint, Outlook, Word, and Excel.
• Excellent written and verbal communication skills, including professional email management.
• Ability to review documents for accuracy, completeness, and compliance.
• Demonstrated ability to work both independently and collaboratively in a fast‑paced, deadline‑driven setting.
• Strong attention to detail and follow‑

Preferred:

• Experience supporting a Government contract or task order, particularly with 100+ personnel.
• Familiarity with SPOT, APACS, or other travel authorization systems.
• Prior experience submitting documentation to a COR or working within COR oversight requirements.
• Knowledge of defense, government contracting, or operational support environments.
• Experience coordinating travel, meetings, and security requirements.
• High-volume task management
• SharePoint and database management

 

Education and Certification Requirements:

Associate’s degree preferred.

7 years relevant experience required.

The position is contingent upon candidate’s ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: https://www.magaero.com/benefits/. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $50,000 to $75,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.