Executive Assistant, Junior

At MAG, we provide and enable real-time situational awareness to help our customers make the world smaller and safer. We are laser focused on serving our customers by providing technical expertise, operational excellence, and flawless execution. Relentlessly driven by our dedication to service and performance, we have become the leading independent provider of manned/unmanned full-spectrum outsourced ISR services in the world. Our success is due entirely to the high caliber of employees we recruit, hire, and retain. At MAG, we look for individuals who thrive in a high-performance environment where challenges are the norm and success are expected. 

We are seeking a resourceful Junior Executive Administrator (EA) to support a dynamic front office and Leadership team for a Program Office (PMA) at NAS Patuxent River. The role is on-site every day of the work week.  The EA will provide general administrative support, respond to information requests, and perform clerical tasks such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The position supports the PMA Government Program Manager and Deputy Program Manager at NAVAIR in Lexington Park, MD, as well as providing general administrative support to the Operations team.

***Must Be a US Citizen***

Essential Duties and Responsibilities:

• Manage front office scheduling, calendar management, and conference room scheduling
• Review and route correspondence
• Provide support to the PMA operations team for meetings, briefs, and action tracking
• Assist with access control and escort support
• Develop briefs and coordinate with IPT leads on programmatic inputs for leadership
• Conduct research and prepare statistical reports for Requests for Information (RFIs) or taskers in coordination with the Ops Lead
• Schedule site visits for leadership as needed
• Assist with scheduling meetings, dial-ins, and conference calls
• Schedule check-ins/outs with leadership for incoming/departing personnel
• Arrange staff participation in conferences and meetings as needed
• Prepare slides for weekly Executive Leadership Team meetings
• Assist with completing additional taskers from PEO (U&W)
• Prepare materials for All Hands meetings (agenda, awards, hails, farewells), and provide support for Operations events such as All Hands, training events, etc.
• Coordinate with PMA leadership to facilitate PMA functions
• Answer and disseminate calls for PM, DPM, and PMA staff
• Coordinate with PEO (U&W) to manage schedules and availability for staff and briefs requested by the Admiral
• Schedule conference rooms for meetings
• Attend weekly calendar reviews and work closely with leadership to maintain a clean calendar
• Prepare travel for the Executive Leadership Team and provide backup travel support for PMA using Defense Travel System (DTS)
• Submit country clearance forms in APACS for foreign travel
• Submit Base Access requests in BASICS and visit requests in DISS
• Submit parking requests to the Pentagon as needed
• Escort un-cleared personnel and visitors as required
• Maintain an Administrative Assistant guide and Standard Operating Procedures for the front desk
• Assist the Deputy Operations Analyst with inventory and office supplies
• Retrieve tasks from ETMS 2 and distribute them to appropriate personnel
• Use the Navy Reservation System to ensure seating availability for PMA staff
• Organize and maintain Teams files for Operations
• Other duties as assigned

Minimum Requirements 

 

Knowledge and Skills 

 

• • Minimum of zero (0) to three (3) years of experience in customer service or administrative roles
  • Strong organizational skills, proficiency in Microsoft Outlook & Teams, proficiency in other O365 tools is preferable
  • Aptitude for learning new digital tools and processes
  • Excellent written and verbal communication skills

 

 Education 

 

• High school diploma/GED 

 

Desired Qualifications  

 

• Associate's Degree

Other Qualifications

• Must be a US citizen
• Ability to Obtain a DoD Secret Security Clearance

 

MAG Aerospace (MAG) is an Equal Opportunity/Affirmative Action Employer and is committed to Diversity and Inclusion. We encourage diverse candidates to apply to our positions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Click below for the “Know Your Rights” and “Pay Transparency Nondiscrimination” supplement posters.

 

https://www.dol.gov/agencies/ofccp/posters

 

 

MAG Aerospace (MAG) is committed to providing an online application process that is accessible to all, including individuals with a disability, by offering an alternative way to apply for job openings. This alternative method is available for those who cannot otherwise complete the online application due to a disability or need for accommodation.
MAG provides reasonable accommodation to applicants under the guidance of the Americans with Disabilities Act (ADA), Section 503 of the Rehabilitation Act of 1973, the Vietnam-Era Veterans’ Readjustment Assistance Act of 1974, and certain state and/or local laws.

 

If you need assistance due to a disability, please contact the MAG Aerospace Recruiting email:
Applicant.Assist@mag.us or call (703) 376-8993.

 

 

 

At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: https://www.magaero.com/benefits/. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $50000 to $70000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.