Senior Clerical and Administrative Assistant

We are seeking multiple  Senior Clerical and Administrative Assistants to support a government customer.  Ideal candidates have experience in the DoD in providing clerical and administrative support to senior leaders in a dynamic and fast-paced environment. The Clerical and Administrative Assistant role requires exceptional communication skills, independent work ethic, and experience supporting senior leaders in Department of Defense (DoD) Headquarters.

Duties include, but not limited to:

• Prepare and develop correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations as directed.
• Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers for proper format; review conformance with procedural instructions, grammar, typographical errors, accuracy, and necessary attachments. Properly monitor and track correspondence as required in approved databases to ensure that all assigned suspense requirements are met. Distribute correspondence to all individuals in accordance with approved guidelines and processes.
• Plan, coordinate, and organize events/meetings (on site and off site) for assigned headquarters organization. Secure facilities and submit presentations as required by supported staff within the prescribed time frame. Secure necessary equipment (projector, computer, etc.) to conduct briefing. Operate equipment (projector, computer, etc.) as required. Take attendance at meetings as necessary. Draft and distribute meeting minutes as necessary. Final decisions on events remains with the Government.
• Monitor a broad range of communications in order to make recommendations to assigned headquarters organization regarding scheduling decisions. Within 60 days, attain a thorough understanding of the mission, objectives, and organizational structure (on and off-site; Federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others.
• Draft meeting minutes, create slides for meetings, conferences, etc.
• Maintain assigned files and record systems in accordance with the approved guidelines.
• Schedule and maintain a calendar of assigned meeting spaces within the organization.
• Receive telephone calls, document messages (if personnel unavailable), relay information appropriately (via email, message memo, verbally, etc).
• Greet and escort visitors as required. Coordinate with the organizations Security Manager for visit requests.
• Monitor, track, update, and provide inventory control for office supplies that support the F-35 mission.
• Work with the Business Operations Directorate to provide in-processing and out-processing of the civilian, military and contractor personnel.

Experience:

• Must have at least five (5) years of experience supporting DoD Headquarters senior leaders performing the tasks listed in the PWS. (“DoD Headquarters” are defined as an organization’s central office under the authority, direction, and control of a General Officer/Flag Officer or member of the Senior Executive Service.)
• Familiarity with the Defense Travel System (DTS). Assist with the management the DTS for the organization and use DTS as trained and directed to accomplish travel authorizations and vouchers.
• Familiarly with the commercially-available COTS Task Management Tool upon which the JPO Task Management System, ETMS2, is based. Manage the organization’s ETMS2 using the format outlined in the organization’s operating instructions and ETMS2 training and instructions.

 

Education: 

• Must have a Associate’s degree or higher.

 

Clearance:

• An active DoD Secret Clearance (or eligibility to obtain Secret Clearance within a prescribed timeframe)

 

Desired Requirements:

• Must have stellar communication skills and be prepared to work in a fast-paced environment supporting the most senior leaders in the F- 35 JPO. Must be able to work independently.

The position is contingent upon candidate’s ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: https://www.magaero.com/benefits/. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $90k - $115k (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.