Senior Executive Level Support

MAG Aerospace is hiring for a Executive Level Administrative Assistant, Senior with current SECRET clearance for The Joint Strike Fighter (JSF) Joint Program Office (JPO) in Wright-Patterson AFB, Ohio.

 

This Position provides administrative and operational support to the F-35 Commanders Action Group (CAG) in anticipating the changing global landscape and communicating timely, high-quality, precise, and unified information that enables the F-35 Enterprise to deliver essential capabilities to the Warfighter.  The position provides specialized executive level administrative support to perform a full
range of support functions to support the F-35 JPO’s most senior leadership.

 

Duties include, but not limited to

• Interact with General Officers, Senior Executive Service (or equivalent) and industry executives regarding a myriad of matters. As such, be familiar with military customs and courtesies, have strong oral and written communication skills, have experience with supporting headquarters personnel and understand the Department of Defense processes.
  
• Executive administrative support, travel (for the Program Executive Officer, Executive Director, and Chief of Staff), communications, personnel staffing, office policies and procedures,
• Continuity of Operations Plan (COOP), emergency planning, brief compilation and configuration management, official correspondence, as well as coordination/ management of military and civilian awards.
• Complete the following functions daily, or as directed by the COR or Technical Point of Contact (TPOC) within each supported office:
  • Coordinate and schedule daily, short-term, and long-term schedules utilizing Microsoft Outlook. Compose calendars, schedules, itineraries, and arrangements.
  • Maintain adherence to calendars, schedules, and actions to maximize use of time.
  • Ensure schedules are up-to-date and resolve conflicting appointments.
  • Provide read-ahead binder(s)
• Secure facilities (on-site and off-site) prior to event by coordinating with the conference room coordinator or applicable office/agency. Submit all presentations in requested format by supported staff within the
  prescribed time frame.
• Respond to telephone calls, take messages when appropriate, and direct callers or visitors to requested Government staff. Plan and coordinate conference and office visits with distinguished visitors to the F-35 JPO.
• Prepare and develop correspondence, reports, memorandums, presentations, ready- to-send emails, and other forms of communication for distribution across the organization.
• Review correspondence requiring the Senior Executive Leader’s (or designee’s) signature for correctness, conformance to procedural and regulatory instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments.
• Properly monitor and track correspondence as required to ensure that all assigned suspense requirements are met.
• Perform quality control reviews of reports and documents, ensuring high quality correspondence.
• Draft meeting minutes, distribute meeting documents and post meeting minutes, as necessary to participants.
• Maintain assigned files and record systems in accordance to approved guidelines.
• Assist with the management the Defense Travel System (DTS) for the organization and use DTS as trained and directed to accomplish travel authorizations and vouchers. Assist Government travelers in completing travel requests. 
• Be proficient in the commercially-available, (Commercial off the Shelf (COTS)) Task Management Tool (TMT) upon which the JPO Task Management System, Enterprise Task Management Software Solution (ETMS2), is based. Manage the organization’s ETMS2 using the format outlined in the organization’s operating instructions and ETMS2 training and instructions. Decision authority for any ETMS2 tasks will remain with the
  Government.
• Manage the organizations workflow mailbox and ETMS2 for issues and taskings, and assign tasks to the appropriate JPO organizations for coordination. Provide weekly emails to all stake holders on the first government business day of each week for all tasks due the current week. Prepare status slides for use during staff meetings by the close of business (COB) every week on the last government business day of the week.
• Provide assistance with setting up Video Tele Conferences (VTC), Microsoft Teams Meetings, Webex, Zoom, or any other platform utilized by the Government or commonly used within business environments within the United States.

Experience

• 5 Years minimum experience as DOD executive support

 

Knowledge and Skills 

• Strong organizational, verbal, and written communication skills
• Ability to prioritize and process information and requests from external and internal personnel
• Attention to detail and deadlines as well as strong critical thinking skills
• Must be an excellent communicator, proficient with Microsoft Office Suite
• Must have an active Secret security clearance 

 

Education 

• Associates degree

 

Clearance

• Active SECRET

 

Preferred Qualifications   

• Experience working in an office setting
• 10 years of DOD executive support experience

 

The position is contingent upon candidate’s ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: https://www.magaero.com/benefits/. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $70000 to $130000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.