Executive Assistant

MAG Aerospace is seeking an experienced Administrative Assistant to provide high-level administrative support to the Produce Lead Strategic Spectrum Warfare (PL SSW) leadership and other senior staff.

 

This is a fantastic opportunity to join a fast-growing team with multiple opportunities for upward advancement supporting EW&C. The EW&C program delivers critical capabilities to counter current and future threats, enabling the next generation of warfighting capabilities from sensor to Soldier worldwide. By applying game changing cyber technologies through agile development methodology, we enable battlefield dominance for our Warfighters.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Serve as the primary point of contact and personal representative for Executive Leadership.
• Greet, welcome, receive, and direct phone calls and/or in-person visitors for all internal and external parties.
• Provide administrative support and assistance to all personnel and executive leaders.
• Assist with operational analysis and controls to support organizational priorities and objectives.
• Plan and secure all necessary arrangements for travel engagements, to include schedule coordination, securing of reservations, notifying relevant organizations and officials at destinations, preparing travel and briefing materials, completing and submitting travel authorization requests, vouchers, and travel reports for both local and international travel.
• Oversee the scheduling, management, and facilitation of Executive Leadership calendars and engagements.
• Support the application of structured, end to end change management processes and activities.
• Coordinate scheduling of staff meetings, compiling and presentation of briefing materials, and documentation of meeting minutes and executive summaries.
• Serve as the point of contact with IT and HR departments for coordination of personnel requests and action areas.
• Operational planning, coordination, and execution of various internal and external social functions and events.
• Management of personnel training and development and team building activities.
• Complete employee payroll reviews, corrections, and tracking.
• Responsible for assisting with the onboarding process and equipment distribution for incoming employees.
• Analyze Other Direct Cost (ODC) requests to verify contract requirements, vendor quotes, per item costs, and documentation to allow for completion and entry of forms for approval.
• Prepares and coordinates the formatting, documentation, staffing, and tracking of command correspondence and memorandums.
• Perform strategic planning and reviews to maintain current and relevant functions based on products and programs to identify near, mid- and long-term commitments.
• Organizes the synchronization, planning, and implementation with the graphics department for company branding/re-branding, logo design and development, event services, as well as the creation of brochures, challenge coins, apparel, certificates, awards, and business cards.

Minimum Requirements 

 

Knowledge and Skills 

 

• Excellent interpersonal skills, proven verbal and written communications, and the ability to work on multi-functional teams in a fast-paced environment.
• Ability to self-start and multi-task in a fast-paced environment and prioritize multiple tasks with minimal supervision.
• Must be able to adapt to changing customer requirements and priorities.
• Excellent organizational, problem solving, and critical thinking skills.
• Experience providing administrative support, including for senior military and civilian executives desired
• Proficiency with all aspects of MS Office including Outlook, Word, PowerPoint, and Excel
• Expertise in calendar functions of MS Outlook
• Experience in using SharePoint for routine collaboration

 

Clearance 

• Active Secret DoD Clearance

Education & Experience

• High School diploma or GED equivalent.
• Five (5) military service can be substituted/utilized as related experience.
• Minimum of 5 years’ administrative experience.

 

Preferred Qualifications

• Proficiency in preparing travel orders using the Defense Travel System (DTS)
• Experience in using DoD time and attendance software applications desired

Other Qualifications

• Ability to work in office environment
• Ability to travel 10% 

The position is contingent upon candidate’s ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.

At MAG Aerospace, we value your contributions providing our employees with a robust Total Rewards package that supports your total well-being. Full-time and part-time employees working at least 30 hours a week on a regular basis are eligible to participate in MAG's Total Rewards programs. Our offerings include health, life, disability, financial, and retirement benefits as well as paid leave, professional development, and tuition assistance. Individuals that do not meet the threshold are only eligible for select offerings not inclusive of health benefits. We encourage you to learn more about our Total Rewards Program by visiting the Resource page on our Careers site: https://www.magaero.com/benefits/. Salary at MAG Aerospace is determined by various factors including but not limited to location, the particular combination of education, knowledge, skills, competencies, and experience as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $0 to $80,000 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of MAG's total compensation package for employees.